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Listen: Finding your country's rules
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Is licensing your company's records legal? There is no blanket answer for every archive. Choose the United States, United Kingdom, Canada or Australia guide. Each covers ownership, privacy and authority, with primary legal texts and questions for your own adviser. More than one country's rules may apply. General information, not legal advice; take your own advice. A fit check is not legal approval. Start with your country guide before sharing any records.

Country legal guides

Legal source guides

Company records licensing: country guides

Choose the country relevant to your company and records. Each guide covers rights, privacy and authority, with links to the legal texts and questions to take to your own adviser.

General information, not legal advice; take your own advice.

Compare UK, US, Canada and AustraliaLegal sources and download

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Choose your country

United States

Sometimes. A company may license material it owns or is authorised to license, but holding a file does not establish that authority. Copyright, contracts, confidentiality, trade secrets, personal information and state or sector rules can apply to different parts of the same archive.

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United Kingdom

Sometimes. A UK company may license records where it holds the necessary rights and authority, but copyright is only one part of the review. Third-party material, contracts, confidentiality, personal data and any overseas transfer need separate consideration.

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Canada

Sometimes. The company needs the rights and authority for the material and must separately address personal information, confidentiality and existing agreements. Federal privacy law is not the whole map: provincial and sector rules may also matter.

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Australia

Sometimes. An Australian company may license material where it owns the necessary rights or has authority, but the records must be reviewed individually. Copyright, fair dealing, contracts, confidentiality and the Privacy Act's scope and Australian Privacy Principles can all affect the proposal.

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India

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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Singapore

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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Ireland

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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Netherlands

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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Germany

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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France

There is no blanket clearance. The company must establish the relevant rights and authority and separately review privacy, confidentiality, contracts and the proposed recipients. This preliminary guide identifies questions and sources; it does not approve a collection or a licence.

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More than one country's rules may apply, including where people, records or recipients are located. These guides do not clear a collection of records or a proposed licence.

Common licensing questions